Maintaining the Website

Content Management System (CMS)

Used to create and edit articles that will appear on specific pages on the website.

Target Locations:

Page Link

Page Name

ABOUT-US

mainaboutuspage.php

ALLSTAR-NEWS

mainallstarpage.php

CALENDAR

maincalendarpage.com

COACH-NEWS

maincoachespage.php

CMS-FAQ

cmsfaqpage.php

FAQ-U6/8

rulesfaq68.php

FORMS

mainformspage.php

HOT-NEWS

hot_news.php

KIDSZONE

mainkidszonepage.php

MAIN-FAQ

hot_news.php (for future use)

MAIN-NEWS

mainpage.php

PARENT-NEWS

mainparentspage.php

PLUS-NEWS

mainaysopluspage.php

PSCS-NEWS

mainpscspage.php

REF-NEWS

ref.php

REGISTER-FAQ

mainfaqregistration.php

REGION-FAQ

mainfaqregion.php

RULES-FAQ

rulesfaq.php

SAFETY

mainsafetypage.php

SPONSORS

mainsponsorpage.php

SPRING-NEWS

mainspringpage.php

VOLUNTEERS

mainvolunteerpage.php

WINTER-NEWS

mainwinterpage.php

Creating and Editing Articles:

1.       Login as a board member

2.       Click on: CMS - Update News and Other Articles

3.       Editing an existing article

a.       Select a target area (all articles in that area will be listed)

b.       Click on Edit next to the article you want to edit (an editing screen will appear)

c.       Edit the text in the text area on the screen

d.       Save the updated article

4.       Creating a new article

a.       Select a target area (all articles in that area will be listed)

b.       Click on New Article (a blank editing screen will appear)

c.       Fill in all the fields

d.       Save the updated article

5.       Entering and editing text

a.       Only text can be entered in the text area.

b.       The text can be plain text, html code, or a mixture of both.

c.       If the text is a mixture of plain and html code the html code must be surrounded by markers:
plain text <!—TABLE HEADERà html code <!—TABLE HEADERà plain text

d.       You can type text, cut and paste text, or load text from a text file on your computer

e.       It is a good idea to test your article in either the test or demo area before assigning it to the final target area on the website.  That way others will not see your drafts.

6.       Using the Table Maker

a.       Table Maker creates html code from either tab or comma delimited text.

b.       You can type the text or cut and paste text file, or load it from a text file.

c.       You can use Excel or Word to save data in delimited file format.

d.       Tab delimited files are preferred because you can use commas in the text.

e.       When you click on Make Table, Table Maker generates the html code for your table and shows you approximately what the table will look like on the target page.  Some differences will occur because fonts and table width are controlled by the target page.

f.         You can control some formatting by selecting various table options. Experimenting is the best way learn how to use the options.

g.       When you are satisfied with your table you need to cut and paste the generated html code into your CMS article.  Click on the Select All button and then Control-Insert to copy the text to the windows clipboard.  Use Shift-Insert to paste it into your article.

h.       If you type in or modified you delimited file data it is a good idea to save it in a text file in case you want to modify the table and generate the html code again.

7.       Entering Hyperlinks in your articles

a.       Surround the text you want to be a hyperlink with curly braces. For example, {directions}

b.       In the link area enter:  {directions} | http://www.yourpage.com

c.       If the page or document is on our website you can use relative addressing.  For example. {directions} | ../r85/forms/reimbursementform.doc

d.       You can also add an email link.  For example, {Registrar} | registrar@ayso85.org

e.       Always check you links after you save your articles to make sure you entered them correctly.

Calendar System

Used to create calendars that can appear on one of more pages on the website.  Only the webmaster can create new calendars and or calendars to a web page.  Board members can, however, create new events and add them to any of the available calendars.

Calendars Currently Available:

Name

Web Page

Coach

maincoachpage.php

Plus

mainaysopluspage.php

Practice

Not implemented yet

Referee

ref.php

Region

mainpage.php

Registration

mainregisterpage.php

Creating and Editing Events:

1.       Login as a board member

2.       Click on: CALENDARS - Update Calendars

3.       Select the calendar you want to update

File Manager

Used to upload files (documents, forms, images and photos) to specific folders on the website. It is also used to remove obsolete files from the website.  Files should be only be uploaded or removed with the File Manager because it maintains a database record of the files on the site which will allow us to implement more advanced features in the future and will make it easier to maintain the site.

Website File Folders:

Folder

Type of Files

Archives

Board related documents, e.g. meeting minutes

Documents

All other documents that might be made available for users to read and download.  Documents can be in plain text, Word, Excel, or pdf format.

Forms

Forms.  Forms can be in any of the allowed document formats.  All forms should be kept in the forms area so that they can be easily found, and so that the Forms Library can be generated automatically.

Images

Logos and other images, in gif or jpeg format.

Photos

Photographs in jpeg format. Should not be any larger than 350KB.